To edit a project's Stages, open Project Settings → Stages. From there you can rename stages, reorder them, change which Status they map to, hide them from the Kanban board, and customise what the creator sees on their dashboard for each stage.
How to open the Stages editor
Open the project from the Projects section.
Click Project Settings.
Open the Stages tab.
You'll see every stage in this project as a row — with its name, status mapping, visibility toggle, and creator-facing label.
What can I change about a stage?
Setting | What it does |
Stage name | Your internal name for the stage — shown across the admin app. |
Status mapping | Which of the four core Statuses this stage rolls up to: New, In Progress, Rejected, or Completed. |
Visibility on Kanban | Toggle whether this stage appears as a column on the Stages board. |
Creator-facing label | What a creator sees in their dashboard when their submission is in this stage. Can be different from the internal name. |
How status mapping works
The first stage is always mapped to a New status (this can't be changed).
The last stage is always mapped to Completed status (this can't be changed).
Every stage in between maps to either In Progress or Rejected. Map decision-points where a submission moves forward to In Progress, and final-rejection stages to Rejected.
Why hide a stage from the Kanban board?
If you have a stage you rarely look at on the board day-to-day — for example 'Withdrawn' or 'Test Submissions' — hide it from the board to keep your view focused. Hidden stages are still active; submissions still move through them, but they don't take up a column.
Where to go next