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Adding Terms and Conditions to your Submission Form

Here's how to setup your Terms and Conditions and why they are very important

Oz Osbaldeston avatar
Written by Oz Osbaldeston
Updated over 2 weeks ago

Adding terms and conditions to your submission forms helps establish clear rules and legal protections for both you and your users. This section ensures that users agree to your terms before submitting. Follow the steps below to include terms and conditions in your submission type:

How to Add Terms and Conditions to a Project

Step 1: Navigate to the Submission Form

  1. Go to Project in your Organisation Settings or dashboard and select the Project you want to update.

  2. Click on the Submission Form.

Step 2: Add a Terms and Conditions Section

  1. In the form designer, click on the Add Field option.

  2. From the list of field types, select Accordion.

  3. Configure the Accordion field:

    • Title: Name the field "Terms and Conditions."

    • Content: Include the full text of your terms and conditions. This may cover:

      • Legal disclaimers.

      • Data usage and privacy policies.

      • Responsibilities of both parties.

      • Rules or restrictions specific to the submission type.

Step 3: Add a Confirmation Checkbox

  1. After adding the Terms and Conditions section, click on Add Field again.

  2. Select the Single Checkbox option.

  3. Configure the Checkbox field:

    • Label: Add a statement like "I have read and agree to the Terms and Conditions."

    • Requirement: Mark this field as mandatory to ensure users cannot submit the form without agreeing to the terms.

Step 4: Save and Review

  1. Once you've added the Terms and Conditions and Checkbox fields, review the form layout for clarity and accessibility.

  2. Click Save to apply the changes.

  3. Test the form to ensure users must accept the terms and conditions before submitting.

Why Terms and Conditions Are Important

  • Legal Protection: Defines the rights and responsibilities of both parties and can help protect against disputes.

  • Transparency: Provides users with clear expectations about their submissions and how their data will be used.

  • Accountability: Ensures users understand the rules and agree to abide by them before submitting.

  • Compliance: Helps your organization meet legal or regulatory requirements, such as data protection laws.

Final Tips

  • Keep the terms and conditions easy to read and concise, using plain language wherever possible.

  • Include a last updated date to indicate when the terms were last reviewed.

  • Seek legal advice to ensure your terms and conditions comply with local laws and regulations.

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