How to Review Submissions

In order to review submissions, you will need to be added to the organisation as a user. You will receive an email asking you to join the organisation. After you accept, you will have your own personalised Review Account where all submissions will populate when assigned to you, ready for your review.

There are several options in the left-hand panel.

Select the Reviews section to see a list of submissions that have been assigned to you and your panel. If none have been assigned to you yet, this will appear as blank. As soon as some reviews have been assigned, you will see them populate automatically in the Awaiting Review section.

To start reviewing an individual submission, select Accept Review on one of the submissions. This will then move it into the next status In Review, and you will be able to start reviewing this submission, leaving your comments, scores or votes. If you select the dropdown button, you will also be able to Decline the review. You will be offered a reason for your decline, and this will be recorded in the admin and take the submission out of your panel.

The recommended practice is to start reviewing all your submissions. Use the Accept All button to move all submissions in the Awaiting Review section into the In Review section. This is very useful as you can then toggle through each of your submissions sequentially.

Once you mark all reviews as started, head to the In Review tab to see all your submissions ready to be reviewed. Select the first one in the list and select Open.

You will then see 3 different sections laid out as columns: the Your Review section, Form and Files. Choose from the View options which of these columns you'd like to see in this view. For example, you may only want to have the Review section and the Files section side by side, removing the form fields by unticking the Submission option. There is also an option to Show non-input fields and this will unhide anything in the form where an answer wasn't required such as descriptive text fields or titles. Some fields may not appear in the form section such as name, email address, age etc as they will have been hidden from the review panel to preserve anonymity.

Select the small dots on the edges of any columns to drag to widen. You may, for example, want to make the preview larger and decrease the size of the feedback column. This sizing will remain saved, even if you navigate away from the page. Selecting an image or document will also make the page full screen, great for zooming in or deep reading.

Selecting the attachment will open it up in full screen mode. You then be able to toggle through each of the attachments included in that submission.

Before you start reviewing, navigate to the Guidance tab to see how the admin team would like you to review.

The Your Review section, is where you are required to give your feedback. The admin team will have created each of the criteria here. There may be options for scoring, voting or comments and the admin team may be using weighted scoring.

Once you have given your review, you can select the Save option to save this review for you to come back to later. We would highly recommend saving all your first reviews rather than immediately submitting them back to the admin team. Use the Save and go to the next button in the dropdown to quickly toggle through submissions.

If you head back to the In Review section you will be able to see at-a-glance, the score, vote and part of your feedback comments. You are able to open up the saved submission to edit this or make further changes by selecting Open. Once all the fields have been filled out in the In Review section, you will then see a Ready to Submit label appear on the submission meaning everything has been completed and it is ready to be submitted back to the admin team.

Use the sorting option in the top right-hand corner to reorder your reviews. You may for example, want to see all of those with the highest/lowest rating in order. Remember you can always click on the thumbnail of the image/doc/video to bring up a full version.

If you have completed all the feedback fields, the submission will be marked with a Ready to Submit tag. When you're happy with your scores, votes and comments and you are ready to send them back to the admin team, select the option in the top right-hand corner, Submit Completed. Selecting this will then send all your reviews to the admin team.

Once submitted back to the admin team, your reviews and feedback will then appear in the final tab Submitted. Only send to the admin team when definitely ready! You can always see what has been submitted but selecting View Review.