The Discuss section of a submission is a powerful tool for collaboration, allowing you to leave comments, share insights, and keep a record of important discussions. Additionally, you can tag other users to bring their attention to specific notes, streamlining communication and ensuring everyone stays informed.
Adding a Comment
Navigate to the submission you want to comment on
Select the Discuss tab.
Add any comments in here. To tag a team member, type @ followed by their name (e.g., @John Smith).
Why Use Notes?
1. Collaborate Easily: Share feedback, observations, or instructions with your team in one centralised place.
2. Notify Team Members: By tagging users, you ensure the right people see your comments without needing to send separate messages or emails.
3. Maintain Context: Notes are tied directly to the submission, so all related comments are easily accessible when reviewing the submission later.
4. Track Discussion History: The Notes section serves as a record of all comments and discussions, helping teams stay organised.
Tips for Writing Effective Notes
• Be Clear and Concise: Write notes that are easy for others to understand.
• Use Tags Sparingly: Tag only the relevant team members to avoid unnecessary notifications.
• Provide Context: If your note references specific details in the submission, mention them to ensure clarity.
• Use Notes for Action Items: Clearly outline tasks or decisions to help your team stay on track.
Viewing Notifications for Tagged Notes
When a user is tagged in a note:
• They’ll receive a notification in their account.
• The notification will include a direct link to the submission and the specific note.
• Clicking the link takes them straight to the note for quick access.
FAQs
1. Can I edit a note after posting it?
Currently, notes cannot be edited after posting. If you need to make a correction, you can add a follow-up note clarifying or updating your comment.
2. Who can see the notes on a submission?
Notes are visible to all users who have access to the submission. They are not shared with submitters.
3. Can I delete a note?
Currently it is not possible to delete a note.
4. Do tagged users get email notifications?
At the moment we don't have email alerts for discussion comments however this feature will be coming soon.