A Gallery in Dapple turns one stage of a project's workflow into a public page that fills automatically with the submissions that reach it. What you use that page for is entirely up to you — publish a shortlist of finalists, run public voting on entries, show off accepted work once judging wraps, or turn it into a shop-style showcase where each item links out to a checkout, a website, or an email enquiry. Voting and the showcase/link option are both just features you can switch on for a gallery — neither is the "main" use case. You turn galleries on for a project from Settings → Features, then create one against any stage in Workflow & Reviews; a short setup wizard walks you through naming it, scheduling it, designing the cards, choosing which features to turn on, and styling the page.
Available on the Growth plan and above.
What can I use a Gallery for?
A Gallery adapts to whatever you're publishing — these are the common shapes it takes:
Use case | What it looks like |
Shortlist or finalists list | Publish who's through to the next round, with no voting or link needed — just a public list |
Public voting | Visitors pick their favourite item(s); results are tracked for your team, with optional identity verification |
Post-judging showcase | Display accepted or winning work once a competition, award, or exhibition has concluded |
Shop or enquiry showcase | Each item carries a Custom link button sending visitors to your checkout, a product page, a website, or a pre-filled email |
A project isn't limited to one gallery either — you can run more than one at a time, each tied to a different stage. For example, a shortlist gallery earlier in the workflow and a separate voting gallery for finalists later on.
How does a Gallery work?
A gallery is attached to a single stage. Every submission that reaches that stage becomes a gallery item automatically — you don't add items by hand — and if a submission later moves to a different stage, it drops out of eligibility. Each item can be approved, hidden, reordered, or have its public title, summary, and images overridden without touching the submission itself. While you're still setting things up, keep the gallery's status as Draft; it stays hidden from the public (with a preview banner so your team can still check it) until you switch it to Live. Status can later move to Closed (voting stops, but the page and results stay visible) or Archived (removed from public view, with vote data retained).
How do I create a Gallery?
In short: turn on Galleries for the project from Settings → Features, then open Workflow & Reviews, find the stage you want to publish from, and use + Add gallery in that stage's Gallery section. A five-step wizard — Name & Stage, Schedule, Card Design, Features & Moderation, Appearance — takes you through setup, and everything in it can be changed again afterwards. The full walkthrough, including what each wizard step asks for, is covered step by step in How to Create a Gallery in Dapple (linked below).
What can I configure once a Gallery exists?
Reopen any gallery from Workflow & Reviews and Edit Gallery organises everything into seven tabs:
Tab | What it controls |
General | Gallery name, public link, status (Draft / Live / Closed / Archived), and the source stage (locked once items exist) |
Gallery Items | Approve, unapprove, hide, and reorder items; override an item's public title, summary, and images; set moderation (Auto-Approved or Pending Review) |
Features | Turn public voting on and set its rules, or turn on a Custom link instead — see the next two sections |
Card Design | Which submission answers and files appear on each card, plus fallbacks for a missing field |
Appearance | Match the submission form's design, or give the gallery page its own |
Analytics & Data | Visit and engagement data for the gallery, plus vote results and voter verification status if voting is on |
Advanced | Maintenance actions such as resetting votes or analytics |
Full detail on every tab is covered in How to Edit a Gallery in Dapple.
| Public voting | Custom link |
Turned on from | Features → Voting controls | Features → Custom link |
What it does | Visitors select their favourite item(s); results are tracked in Analytics & Data, with optional sign-in verification | Adds a button to each item that sends visitors to a Website URL or opens a pre-filled Email address |
Typical use | Public Voting Awards, shortlist polls, competitions | Shop-style showcases, exhibitions, sales enquiries |
Key settings | Max Votes Per Voter, Allow voting before sign in, Changing a vote, Show results to voters | Link type, Destination URL, Link label (e.g. "Enquire", "Buy", "Learn more"), open in new tab |
Either way, Dapple only sends the visitor to whatever you've configured — payment, fulfilment, and replying to enquiries all stay with your own checkout, website, or inbox.
Analytics
Track your votes or link clicks in a dedicated analytics section.
Best practice
Pick a source stage that only contains submissions you're ready to make public — moving one back out doesn't remove its gallery item automatically.
Keep a gallery in Draft and use View Gallery to check it from a visitor's point of view before switching to Live.
Use Pending Review moderation for open calls where you want a final check; Auto-Approved is fine when the source stage is already your quality gate.
For voting galleries, decide Max Votes Per Voter and Allow voting before sign in before going Live — changing the rules mid-vote can confuse returning voters.
For showcase galleries, give the Custom link a clear Link label and choose Email address or Website URL depending on whether you want enquiries or a direct sale.
A project can run more than one gallery at once — use separate galleries rather than trying to make one gallery serve two different purposes.