An award payment in Dapple is one instalment of an award, with an amount, a due date and a payment method. To find payments that need action, open Funding in the sidebar and click a fund. The fund's Awards list shows each awardee's next payment and its status, and flags anyone who is Overdue. Click an awardee to open their submission's Award tab, then:
Approve the payment, if the fund uses two-person sign-off.
Click Mark as paid, and enter the date paid, the method and your bank reference.
Dapple doesn't move money. It records payments you make from your own bank.
What is an awardee in Dapple?
An awardee is an applicant who has been given an award from a fund. Once a submission is awarded, the person behind it becomes an awardee, and their award payments are tracked on that submission. An award isn't always a grant — it might be a prize, a fee or a bursary — so Dapple calls these award payments.
How do I find award payments that need action in Dapple?
Click Funding in the sidebar. The Funds page lists every fund for the team you're viewing.
Check the Paid and Left to award columns, and the Progress bar, for a quick view of each fund.
Click a fund to open it.
On the Awards tab, look at each awardee's Next payment and the labels next to their name.
Switch teams with the team selector at the top of the sidebar to see another team's funds.
On the fund's page | What it shows |
Fund total | The amount set aside in the fund |
Awarded | How much has been awarded, and to how many awardees |
Paid | How much has been recorded as paid |
Left to award | The total minus what's been awarded |
Bar | The fund split into Paid, Awarded, not yet paid and Not yet awarded |
What does the Awards list show for each awardee?
Column | What it shows |
Applicant | The awardee's name. A red Overdue label means a payment is past its due date. |
Award | The total award amount |
Schedule | How many payments the award is split into, such as "2 payments" |
Paid | A bar and the amount paid so far |
Next payment | The amount, date and status of the next payment due |
Use the status in Next payment to decide what to do:
Status | What to do |
Ready to pay | The payment is due. Approve it, if needed, then record it as paid. |
Scheduled | The payment is due later. Nothing to do yet. |
On hold | The payment is waiting for a condition. Tick the condition off once it's met. |
How do I open an awardee's payments?
Click the awardee in the fund's Awards list. Their submission opens on the Award tab, which shows every payment in their schedule. Each payment shows its amount, due date, Release when condition and status. Approving and recording payments happens here, on the awardee's submission.
How does two-person sign-off work?
Two-person sign-off is a setting on each fund, and it's on by default. One person approves a payment, then someone else records it as paid. Dapple enforces this on its servers, so the person who approved a payment can't also mark it as paid.
Two-person sign-off | What happens |
On (default) | One of the fund's payment approvers clicks Approve. A different person then clicks Mark as paid. |
Off | Anyone who can manage the fund clicks Mark as paid. There's no approval step. |
Payment approvers are chosen in the fund's settings. If none are named, the team's Team Managers approve. Change this on the fund's Settings tab.
How do I approve a payment?
Open Funding and click the fund.
Click the awardee whose payment is Ready to pay.
On the Award tab, find the payment and click Approve.
A payment that's On hold can't be approved. Tick its condition in the Release when column first.
How do I record a payment as paid?
Make the payment from your own bank first. Then record it in Dapple:
On the awardee's Award tab, click Mark as paid on the payment.
In the Record as paid window, check the Date paid. It's set to today's date.
Choose the Method, such as Bank transfer (BACS).
Enter a Reference that matches your bank statement, such as "BACS run 203029".
Optional: switch on Let applicants know and choose a message template.
Click Record as paid.
The window confirms what you're recording — for example, "Q1 payment, £2,500. Dapple doesn't move money. This records a payment made from your own bank."
To tell the awardee their payment details, use a template with /PaymentAmount and /PaymentReference. Dapple fills these in for each payment. Set up your payment templates in advance, so they're ready when you record payments.
What else can I do from a payment's ••• menu?
Option | What it does |
Mark as processing | Shows the payment has been sent to your bank or finance team but isn't confirmed yet |
Remind applicant… | Sends the awardee a reminder about this payment |
Edit reference and notes… | Adds or changes the payment reference and internal notes |
Cancel payment | Cancels the payment. The amount goes back to the award. |
What happens after a payment is recorded as paid?
The award updates. The payment's amount moves into Paid on the awardee's Award tab.
The fund updates. The amount is added to the fund's Paid tile, the Awards list and the Paid column on the Funds page.
The budget updates. If the fund draws from a budget, the budget is updated too.
The awardee can see it. If the project shares awards with applicants, the awardee sees the payment as paid in their Applicant Dashboard.
The payment is locked. Only Organisation Administrators can edit a paid payment, and Dapple logs every edit.
How do I find a fund that's been archived?
The Funds page shows active funds by default. To find older ones, click Filters, then under Show tick Archived. Tick Active as well to see both.
Best practice
Open each live fund weekly and work through every awardee marked Overdue.
Agree a reference format with your finance team, such as "BACS run DDMMYY", and use it every time.
Record payments in Dapple straight after each bank run, while the details are to hand.
Name at least two payment approvers per fund, so one person being away doesn't hold up payments.
Keep two-person sign-off on unless only one person handles your awards.
Use Mark as processing if there's a gap between sending a payment and it clearing.