Automatic review sending in Dapple sends every submission that reaches a stage straight to reviewers, without you assigning anyone. Turn it on in a Review Round's Reviewers step with Send automatically when a submission reaches this stage, add reviewers to the round's reviewer pool, and choose how submissions are shared: Chosen reviewers sends every submission to everyone in the pool, and Share them out spreads submissions evenly across the pool. It's built for drip-feeding submissions to reviewers as they arrive. Most Review Rounds leave it off and assign reviewers by hand.
When should I use automatic review sending in Dapple?
Use automatic sending when… | Assign reviewers yourself when… |
Submissions arrive over time and reviewers should start straight away, such as a rolling open call | Entries are allocated after a deadline, as with most awards and prizes |
Every submission should go to the same pool of reviewers | Different submissions need different judges, e.g. by category or expertise |
You want the workload balanced without managing it | You need to manage conflicts of interest submission by submission |
Not sure? Leave it off. You can turn it on later. See How to Split Submissions Between Reviewers in Dapple for the manual method.
How does automatic review sending work?
A submission reaches the stage the Review Round is attached to — moved there by you, by a bulk move, or by a Stage Automation.
Dapple sends it to reviewers from the round's reviewer pool, following the option you chose.
Each reviewer gets an email (if notifications are on), and the submission appears in their Review Account under Awaiting Review.
With automatic sending off, nothing happens when a submission reaches the stage, and the round has no reviewer pool.
What is a reviewer pool?
A reviewer pool is the list of reviewers a Review Round sends submissions to automatically. It only exists when automatic sending is on. Add anyone in your organisation — external judges with the Reviewer permission, admins or team members — including people who haven't accepted their invite yet. See How to Add Reviewers to a Reviewer Pool.
What's the difference between Chosen reviewers and Share them out?
| Chosen reviewers | Share them out |
Who gets each submission | Everyone in the pool | A set number of reviewers from the pool |
Workload | Every reviewer reviews every submission | Spread evenly across the pool |
Reviews per submission | The size of the pool | The number you set |
Best for | Small panels where everyone should see everything | Larger volumes where the work needs splitting |
How does sharing them out divide submissions?
Sharing them out works on a round-robin basis. Each new submission goes to the next reviewer (or reviewers) in the pool, so over time everyone receives an even share. Set how many reviewers each submission goes to with Send each submission to … reviewers from this pool.
Submissions | Reviewers in pool | Reviewers per submission | Each reviewer gets |
100 | 5 | 1 | 20 |
100 | 5 | 2 | 40 |
100 | 8 | 2 | 25 |
100 | 10 | 3 | 30 |
To work out each reviewer's share: submissions × reviewers per submission ÷ reviewers in the pool.
Can I combine automatic sending with assigning reviewers myself?
Yes. Automatic sending covers every submission that reaches the stage, and you can still assign extra reviewers to particular submissions from the submissions list or Stages board. See How to assign reviewers to submissions.
How do I turn automatic sending on or off?
Open the Review Round's settings from Workflow & Reviews, select the toggle option to remove the automation.
On: choose Chosen reviewers or Share them out, add your reviewer pool, and set the number of reviewers per submission if sharing.
Off: the reviewer pool is removed and nothing more is sent automatically. Submissions already sent stay with their reviewers.
Best practice for automatic review sending
Only turn it on when submissions need to reach reviewers as they arrive.
Use Share them out for pools of more than a handful of reviewers.
Set reviewers per submission to at least your minimum review count.
Pair it with a due date of a set number of days, so each reviewer's deadline starts when their submission arrives.
Check the Reviewers section regularly to see who's falling behind.