Sending submissions for review in Dapple means routing them to a Review Round on their current stage — so the Review Group members can access, score, and submit feedback. You can do this one submission at a time, in bulk from Workflow & Reviews, or automatically using the Assign Review Round Stage Automation. Before you can send, the stage must have at least one Review Round configured with a Review Group.
Before you can send submissions for review
Check the following before attempting to send:
The submission is in an in-progress stage — Review Rounds can only be attached to in-progress stages, not New or Completed.
That stage has a Review Round configured — go to Workflow & Reviews, find the stage column, and confirm a review round card is shown in the Reviews section.
The Review Round has at least one member in its Review Group — open the round settings and check the Review Group step.
If any of these are missing, set them up first. See How to add a Review Round to a project stage.
Option 1 — Send submissions automatically with a Stage Automation
If you want every submission that enters a stage to be sent to a Review Round without any manual step, use a Stage Automation or enable the Automatically send to review round toggle on the Review Round itself.
To use a Stage Automation:
Open Workflow & Reviews and find the stage column.
Click + Add automation in the Automations section.
Select Assign Review Round from the action type list.
Choose the Review Round to assign to.
Save.
Alternatively, when setting up or editing a Review Round, turn on the Automatically send to review round toggle on Step 1 (Name & stage). This has the same effect — every submission entering the stage is routed to that round automatically.
Use automation for high-volume stages where all submissions should go to the same round, such as a shortlist stage feeding a single jury review.
Option 2 — Send submissions in bulk from Stages
Open the Stages section.
Find the stage column containing the submissions you want to send.
Click the three-dot menu (⋯) on the stage column header.
Select Send all to review round.
Choose the Review Round to send to.
Confirm. All submissions currently in that stage are sent to the selected round at once.
Use this method when a batch of submissions is ready for the same review round. Reviewers receive a single grouped notification rather than one email per submission if notifications have been set up.
Option 3 — Send an individual submission to a review round
Open the submission you want to send for review.
Go to the Reviews tab on the submission record.
Click Send to review round.
Select the Review Round you want to send it to from the list of available rounds on this stage.
Confirm. The submission is sent immediately and reviewers in the Review Group are notified.
Use this method when you want to selectively route a single submission to a specific round, or when one submission needs to go to a different round than the others in the same stage.
Which method should I use?
Situation | Best method | Why |
Reviewing one submission you want to route specifically | Individual (Reviews tab) | Lets you pick the exact round per submission |
A batch of submissions all ready for the same round at the same time | Bulk send from Workflow & Reviews | One action, one notification to reviewers |
Every submission entering a stage should go to the same round | Stage Automation or Auto-send toggle | Zero manual steps — set it once and it runs every time |
What happens after I send a submission for review?
The submission status updates to In Review.
Reviewers in the Review Group receive an email notification (if configured)
The submission automatically appears in each reviewer's review dashboard, ready for scoring.
You can track review progress from the Stats section of the Review Round in Workflow & Reviews.
Can I recall a submission once it has been sent for review?
Once a submission has been sent to a review round it can't be recalled but it can be marked as complete. This will take it out of the review round ready to assign elsewhere.
Why can't I send a submission for review?
Problem | Fix |
No Review Round listed when sending | The stage has no review round configured. Add one via Workflow & Reviews → + Add review round. |
Review Round is listed but no reviewers in it | The Review Group for that round is empty. Open the round settings and add members in the Review Group step. |
Send option does not appear on the submission | The submission is not in an in-progress stage. Move it to an in-progress stage that has a review round attached. |
Reviewers say they didn't receive a notification | Check whether they are correctly added to the review group. Make sure the submissions have been sent to the round. Look out for the blue dot! |