Sending a submission for review in Dapple moves it into your review workflow so assigned reviewers can score it. You can send submissions for review individually or in bulk from the Submissions table. Submissions must be in a reviewable stage and your project must have at least one Review Panel assigned before you can send.
There are three ways to send submissions for review in Dapple — one at a time, in bulk from the Stages board, or automatically when a submission hits a configured stage. All three live in the same Stages and Review Panel setup. Pick the right one based on volume and how hands-on you want to be.
Before you start
Make sure you've already done the setup steps: created a Review Panel, assigned it to the project, and configured the scoring/voting/comments rules. If you haven't, see How to Set Up Reviews in Dapple: A Step-by-Step Guide
What needs to be in place before I send a submission for review?
Prerequisite | Where to check |
Review criteria set up | Project → Reviews → Settings |
At least one Review Panel assigned | Project → Reviews → Panel |
Submission in the correct stage | Submissions table → Stage column |
Reviewers allocated to submissions | Project → Reviews → Panel → Allocations |
If any of these aren't in place, complete them first. Attempting to send without a panel assigned will return an error.
Option 1: Send an individual submission
Open the submission you want to send.
Move it to the Stage where you've set up a Review Panel.
Click the Reviews tab on the submission.
Click Review Feedback and pick a Review Panel from the list.
If no panels appear, it usually means you haven't assigned one to this project yet. If the submission is already out for review, you'll see existing reviews listed in this tab.
Option 2: Bulk send from the Stages board
Open the Stages board and filter to the right project.
Click the three-dot menu in the top-right corner of the Stage that contains the submissions you want to send.
Choose the bulk-send option.
Confirm — Dapple sends every submission in that Stage to the assigned Review Panel.
Bulk send is the right call for contests with rounds — push the whole longlist to the panel in one move. A blue dot on a submission card means it's already been sent for review but hasn't met the minimum review threshold yet.
Option 3: Automate sending
Set up a stage automation that sends every submission entering a stage to a specific panel automatically:
Open the Stage you want to automate.
Click Configure Actions.
Choose Send to Review Panel
Select the Review Panel that should receive submissions.
Save.
From now on, any submission that lands in this stage is pushed to the chosen panel without any manual intervention. Combine this with a stage-based webhook if you also want to notify the team.
Which option should I use?
You want to... | Use |
Send one submission at a time | Option 1: Individual send |
Push a whole stage of submissions at once | Option 2: Bulk send |
Send automatically as submissions arrive | Option 3: Automation |
What happens after I send a submission for review?
What happens | Who sees it |
Submission status changes to In Review | Organiser |
Submission appears in reviewer's dashboard | Assigned reviewers |
Reviewers receive an email notification | Assigned reviewers |
Review progress trackable in Reviews → Progress | Organiser |
What happens if sending fails?
If a submission fails to send for review, check the following:
No panel assigned — go to Reviews → Panel and add at least one reviewer.
No allocations set — reviewers must be allocated to submissions before sending. Go to Panel → Allocations.
Submission in a closed or incompatible stage — check that the stage allows review.
Reviewer email bounced — check the reviewer's email address in Panel settings and resend the invitation.
Can I recall a submission after sending it for review?
No, at present, once a submission has been sent for review it can't be recalled. The reviewer however does not have to "accept" this in their review panel and so it can be ignored.
Best practices
Send submissions in batches once your full allocation is confirmed — avoid sending piecemeal.
Check allocations before sending. A submission sent where the reviewer has no allocation won't appear in their dashboard.
Use bulk send when processing large volumes — it's significantly faster than sending one at a time.
Notify your panel when you've sent — a quick email outside Dapple helps reviewers know to expect their work.
Where to go next