Yes — you can receive an email notification every time a new submission arrives. Set up an email notification automation on your first stage, and Dapple will automatically send an email to the address of your choice each time a submission enters that stage. You don't need to check Dapple manually; the notification comes straight to your inbox.
This is set up through Automations which is available on the Growth Plan and higher.
How do I set up a notification for every new submission?
Add an email notification automation to whichever stage submissions land in first. Every submission that arrives will trigger the automation and send the notification.
Open your project and go to Settings → Stages.
Select the stage that submissions enter when they are first submitted.
Click Automations in the Stage settings menu.
Click Add Automation.
Select Send Email Notification.
Set Recipients to Specific email addresses.
Enter your email address (and any others who should be notified) in the Recipient Emails field, separated by commas.
Click Save Action.
From that point on, every submission that enters the stage triggers the notification automatically.
Does the notification fire for every submission, or just the first?
Every submission. The automation runs once per submission each time it enters the stage — so if your project receives 50 submissions, the notification fires 50 times. If you expect to get lots of submissions and don't want a full inbox, do not use this feature!
Can I notify multiple people at once?
Yes. Add as many email addresses as you need in the Recipient Emails field, separated by commas. All addresses receive the notification simultaneously when each submission arrives. Recipients don't need to be Dapple users — you can include any valid email address.
What information does the notification email contain?
By default, the notification uses Dapple's standard email template, which includes the submission details and a link back to the submission in Dapple. If you've created custom email templates in your organisation settings, you can select one from the Email Template dropdown when configuring the automation. To create a new template, go to organisation template settings (linked from the automation screen).
What if I want to pause notifications temporarily?
Use the toggle on the automation to disable it without deleting it. When you're ready to receive notifications again, toggle it back on. You won't lose the configuration — recipient addresses, template selection, and all settings are preserved.
Best practices
Use a shared inbox if multiple people need to act on new submissions. Rather than listing several individual addresses, a shared team inbox means one notification goes out and the right person picks it up without duplication.
Test with a dummy submission before your project goes live. Submit a test entry and confirm the notification arrives in the right inbox with the right content.
Keep the recipient list short. Notifying ten people every time a submission arrives creates noise. Limit recipients to whoever genuinely needs to act.
Pair with other automations if needed. You can combine a new submission notification with an Assign to User automation on the same stage, so the right person is notified and the submission is already in their queue.